This seminar is designed for controllers, CFOs, tax managers and officers, accountants, human resource managers, bankers, enrolled agents and attorneys.
Events in recent history have highlighted the importance of having a records management policy for the retention and destruction of documents generated or collected during all business activities. The destruction of client or internal documents on a random, case-by-case basis can create litigation challenges when documents are not destroyed by following properly planned records retention practices. Well-managed organizations want to be able to respond professionally to customer, client, auditor, and legal needs for records. Should a document become destined inappropriately for the shredder, but instead find its way into unfriendly hands, it can be very embarrassing and potentially costly. This seminar will not only provide organizations with guidelines on how to establish a Records Management Program; it will also explain how to establish legal guidelines for retaining and destroying documents.
Topics that will be discussed are:
• Corporate Records Management Program Elements
• Enterprise Records Management Implementation Overview
• Legal Requirements Of Records Management
• Litigation And Document Retention Policies
• Effect Of Enron and Arthur Andersen Dilemmas On Corporate Compliance Programs
• Ethical Issues In Records Retention
8:30 a.m. - 10:10 a.m.
I. Corporate Records Management Program Elements
A. Records Management Basics
1. What Are “Records”?
2. Why Is Information Management Important?
B. Existing High-Level Guidance From The Federal Records Act, Uniform Rules Of Evidence, UETA, National Archives And Records Administration, And Professional Associations
C. Records Retention Basics
1. What Is A Records Retention Schedule?
2. How Is One Created?
D. Policies And Procedures – How They Are Created And Implemented To Assure Proper Management Of Records
10:10 a.m. - 10:20 a.m.
10:20 a.m. - 12:00 p.m.
II. Enterprise Records Management Implementation Overview
A. How Organizations Create And Store Documents Today
B. Departmental Records Filing Systems For Paper Records And The Impact On Recordkeeping In Computer Systems
C. E-Records Identification In IT Systems And Methods For Records Management
D. Steps For The Creation Of A Comprehensive Records Management Program
12:00 p.m. - 1:00 p.m.
Lunch (On Your Own)
1:00 p.m. - 1:50 p.m.
III. Legal Requirements Of Records Management
A. Federal, State And Local Obligations
B. E-Records Retention
C. Business Risk Mitigation, Corporate Insurance And Limitations Of Liability
1:50 p.m. - 2:35 p.m.
IV. Litigation And Document Retention Policies
A. Discovery Requirements
B. Recordkeeping Activities During Litigation
2:35 p.m. - 2:45 p.m.
2:45 p.m. - 3:30 p.m.
V. Effect Of Enron And Arthur Andersen Dilemmas On Corporate Compliance
A. Sarbanes-Oxley Effect On Records Management
B. Advanced Planning For Auditing And Regulatory Compliance Initiatives
3:30 p.m. - 4:30 p.m.
VI. Ethical Issues In Records Retention