Understanding which records should be retained and which should be destroyed has become a matter of major importance to organizations of every size. While timely access to required records is necessary to prevail in the event of a regulatory audit, discovery of the wrong records by the opposing side in a lawsuit almost always results in disaster. This seminar provides a comprehensive overview of the key aspects of records retention and destruction policy. Attendees will derive a greater understanding of the regulatory and practical aspects of determining WHAT records should be retained, WHO should control them, WHERE they should be kept and most importantly WHEN records can be properly destroyed.
- Using records control best practices to:
- Save time
- Control cost
- Reduce risk and liability
- Legal requirements surrounding records retention and disposal
- Management of accounting and other financial records for tax and audit purposes
- User perspectives on how to make records part of the solution rather than the root of the problem
- Five steps to implement an effective records control process
- The attendee will be able to discuss the purpose of record keeping.
- The attendee will be able to identify the role of records in audits.
- The attendee will be able to review dynamics solutions to solve old problems.
8:00 a.m. - 9:30 a.m.
I. Getting Started?
A. Purpose Of Recordkeeping
B. What Records Do You Have? Who Controls Them? Where Are They? When Should You Throw Them Away?
C. How To Manage The Avalanche Of Information
D. Records Control To Save Time, Control Cost And Reduce Risk And Liability
9:30 a.m. - 9:40 a.m.
9:40 a.m. - 10:40 a.m.
II. Legal Aspects of Records Retention and Destruction
A. Regulation Of Labor, Employment And Personnel Records
B. Post-Enron Legislation
C. Electronic Records
D. Records As Evidence
10:40 a.m. - 10:50 a.m.
10:50 a.m. - 12:00 p.m.
III. Tax Records Retention
A. U.S. Income Tax Statutes
B. Electronic Tax Records
C. Multi-National Considerations
D. Alignment Of IT And Tax Strategies
12:00 p.m. - 1:15 p.m.
Lunch (On Your Own)
1:15 p.m. - 2:15 p.m.
IV. Document Flow ROI
A. Doing The Right Things The Right Way
B. Using Dynamic Solutions To Solve Old Problems
C. Integrating Records Management And Production Procedures
D. Workflow Produces Profit Flow
2:15 p.m. - 2:20 p.m.
2:20 p.m. - 3:40 p.m.
V. User's Perspectives: How It's Done In The Real World?
A. Who's In Charge?
B. How It's Done?
C. When Will There Be A Paperless Office?
D. Creating Solutions Rather Than Problems
3:40 p.m. - 3:50 p.m.
3:50 p.m. - 5:00 p.m.
VI. Getting Finished!
A. Records Control Architecture
B. Matching Applications And Records Media
C. Storing Records: Location, Environment, Purpose
D. Destruction Finishes The Job