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Who should attend Records Retention And Destruction In Virginia
This one-day seminar is designed for controllers, accountants, CFOs, tax managers and officers, presidents and vice presidents, human resource managers, compliance officers, records managers, bankers, enrolled agents and attorneys.
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Records Retention And Destruction In Virginia  

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This one-day seminar is designed for controllers, accountants, CFOs, tax managers and officers, presidents and vice presidents, human resource managers, compliance officers, records managers, bankers, enrolled agents and attorneys.

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Seminar Summary:

This seminar will not only provide you with guidelines for retaining and destroying documents, but it will also clarify what your rights are. (see full course description)

 
 

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Training Course Syllabus:


Events in recent history highlighted the importance of having a policy with the retention and destruction of documents generated or collected during an engagement. The destruction of client documents on a random, case-by-case basis is asking for trouble if problems arise in the future. You do not want to face the anger of a client, or worse, the defense of a lawsuit, if a document destined for the shredder instead finds its way into unfriendly hands.

This seminar will not only provide you with guidelines for retaining and destroying documents, but it will also clarify what your rights are.

Seminar highlights:

  • Managing recorded information
  • Understanding public records
  • Overview of Virginia records-related legislation
  • Filing methods
  • Disaster planning and recovery in Virginia

Learning objectives:

  • The attendee will be able to discuss financial and management benefits of records retention and dispositions.
  • The attendee will be able to identify methods of filings, nomenclature and file plans.
  • The attendee will be able to review disaster planning, recovery and records management.

8:30 a.m. - 8:45 a.m.

I. Overview

8:45 a.m. - 9:20 a.m.

II. Definitions

Examining what Virginia considers to be a record, public record, non-record, record series, file series, life cycle management, etc.

9:20 a.m. - 10:05 a.m.

III. Legislation

Consideration of applicable sections of the Virginia Public Records Act, Freedom of Information Act, Copies as Evidence Act and Government Data Collection and Dissemination Practices Act

10:05 a.m. - 10:15 a.m.

Break

10:15 a.m. - 10:50 a.m.

IV. The Scheduling Process

A look at the process of developing retention and disposal schedules for public records; what this means to the public sector and how it can be useful for the private sector

A. The Inventory

B. The Survey

C. Records Schedules

10:50 a.m. - 11:25 a.m.

V. Records Disposition – Destruction

Detailed examination of legally authorized destruction of records

11:25 a.m. - 12:00 p.m.

VI. Records Disposition – Archives

Managing the 'corporate memory' in the public and private sectors

12:00 p.m. - 1:00 p.m.

Lunch (On Your Own)

1:00 p.m. - 2:00 p.m.

VII. Records Center Operations

Operating a records center; advantages of centralized storage of inactive materials

VIII. Files Management

Methods of filing, nomenclature, file plans

2:00 p.m. - 2:10 p.m.

Break

2:10 p.m. - 4:30 p.m.

IX. Disaster Planning, Recovery And Records Management

An examination of the components and personnel responsible for the implementation and maintenance of a disaster plan. In addition, other aspects to be discussed will be legal requirements for public agencies in Virginia, selected disasters in Virginia and their impact of sound records management on disaster recovery

Seminar Summary:

This seminar will not only provide you with guidelines for retaining and destroying documents, but it will also clarify what your rights are. (see full course description)

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