This basic-to-intermediate level seminar is designed for principals, vice-principals, superintendents, teachers, Title IX coordinators, school psychologists, guidance counselors, social workers and school support staff. School law and civil rights attorneys may also find this program beneficial.
Student Records: Legal Requirements You Need to Know - School Law Seminar
Maintain and Access School Records in a Legally Compliant Manner
State and federal student record laws create a complicated maze of regulations that you must navigate in order to properly handle these highly protected documents. Are you inadvertently putting yourself or school at legal risk? Do you know how to ensure your current policies and practices are in compliance with the latest developments? This program will clarify the myriad of regulations and laws that directly impact student records. Safeguarding student privacy and properly managing education records is an important part of your day - don’t risk a potential lawsuit. Register today!
Determine what does and what doesn't count as an education record, so you'll know which documents you need to be most careful with.
Make compliance a snap by understanding key protective legislation; including the Family Educational Rights and Privacy Act (FERPA), and the Pupil Privacy Rights Amendment (PPRA).
Understand if and when a parent has the right to view, and or amend, a student record.
Avoid adding documents to the official student record that create risky compliance scenarios.
Draft internal policies that teachers and school staff can reference when questioning the physical access of a student record.
Employ failsafe measures for correct electronic record retention and destruction.
Identify specific requirements regarding the access to, and transfer of, special education records.
Take a look at sample records to understand what each of the documents are, which records to maintain and how to amend them.
Overview of Family Educational Rights and Privacy Act (FERPA) 8:30 - 9:15, Georgiana O. Miranda
What is an Education Record?
Who is a “Parent”?
Defining Parental Rights
Enforcement of FERPA
Hot Topics and Latest Developments
Test Protocols - Parent Right to Access vs. Integrity of Test
Child Abuse Mandatory Reporting
Student and Parental Right to Access 9:15 - 10:00, Georgiana O. Miranda
State Specific Laws
Health Insurance Portability and Accountability Act (HIPAA)
Consent Form To Access Pupil Records
Who can Access Student Records Without Parental Consent?
Student Direct Access Best Practices
Parental Right to Amend Child’s Record
Conflicts Between Federal and State Requirements
Maintaining and Handling Student Records 10:15 - 11:00, Linda Chaim
Who is Responsible for Managing Student Records?
Title IX Coordinator Responsibilities
Records and Media to Include
Personal History and Directory
Maintaining the Student’s File
Permanent vs. Temporary Folders
What Information Should go Where?
Sports and Extracurricular Activity Records Best Practices
Student Surveys and Evaluations: Do’s and Don’ts 11:00 - 11:45, Dina L. Atwood
The Protection of Pupil Rights Amendment (PPRA)
What Qualifies as a “Survey”?
What You Can and Cannot Ask on a Survey
Parental Notification Requirements
Exceptions to Disclosure Requirements
PPRA Compliance and Enforcement
Physical Security of Student Records 12:45 - 1:15, Linda Chaim
Drafting Internal Policies and Guidelines
Obtaining Employee Signature of Policy Acknowledgement
Are Record Custodians Needed?
Controlling Access to Records
Destruction/Disposal Best Practices
Electronic Security of Student Records 1:15 - 2:00, Linda Chaim
Guidelines for Data Integrity
Destruction/Disposal Best Practices
Employee Training to Access and Update Electronic Records Management System
Defining Data Custodian Responsibilities
Extracted Data Must Do’s
Internal Emails: What are They Considered?
Additional Requirements for Special Education 2:15 - 3:00, Dina L. Atwood
Individuals with Disabilities Education Act (IDEA)
Section 504 of the Rehabilitation Act of 1973
State Specific Statutes
Who is a Parent in Regards to Special Education Students?