Training Course Syllabus:

Implementing an Effective Regulatory and Policy Change Management Process

Course Description:

In this two day workshop we will review regulatory compliance requirements and Policy Management. The course will focus on the design of the risk management, standard operating procedures (SOPs) and entities subject to corporate governance, development of regulatory change management methodology, development of procedures/tools for legislative and regulatory tracking, and implementation of the policy database. Additionally, we will review corporate vision, mission, principles and values.

The first day will cover how to create a regulatory intelligence strategy and process that monitors regulatory changes, and the second day of the conference will help attendees understand how to implement and effectively manage policies of an organization.

Day 1 - Regulatory Change Management

Regulatory change management needs to be supported by a well-designed and properly implemented process that ensures legislative and regulatory changes impacting your business, are captured, analyzed and, where applicable, embedded into company policies and procedures. Companies that do not have adequate processes in place to monitor regulatory change, determine impact on business processes, prioritize, and make changes to policies and procedures may suffer significant consequences. An effective and efficient workflow needs to be in place so that organizations are not overwhelmed by data obtained through legal and regulatory subscription services, websites, e-mails, and content aggregators.

This workshop will prepare participants to build a legislative and regulatory tracking process that monitors regulatory change, measures impact on business operations, and ensures the implementation of appropriate policy, training, and control updates.

Day 2 - Effective Policy Management

Policies & procedures must be in place to communicate to staff how the job should be done and to ensure the firm operates consistently and within approved risk appetite limits. They are also necessary to uphold the values established by the governing body, and to protect the firm against the actions of rogue employees. To develop effective policies and to manage and communicate them efficiently, organizations need well-designed processes and supporting technology to manage the Policy lifecycle. Ever-changing regulatory requirements, a complex business environment, and the increasing threat of conduct risk, require the implementation of an effective and efficient policy management system.

This workshop will allow participants to learn how to implement an effective and sustainable policy and procedure management process within their organizations.

Learning Objectives:
Upon completing the first day of this workshop, participants will be able to:

Develop a legislative and regulatory tracking program
Develop a regulatory classification process mapped to your organization’s enterprise risk taxonomy
Design a regulatory change management workflow covering all steps from identification to final implementation
Understand roles and responsibilities in the regulatory change management workflow
Conduct a business impact analysis to understand regulatory change impact on your business
Map regulations to policies so that you know what policies to review when regulations change
Develop an effective communication and training programs to ensure impacted associates are current with regulatory change
Track and report action plans to ensure that changes have been made to policies and standard operating procedures
Completion of the workshop’s second day will prepare participants to:

Understand corporate mission, vision, principles and values
Design a process lifecycle for developing and managing company policies and procedures
Develop an effective approach to policy issuance and maintenance
Understand the purpose of principles, policies, guidelines and procedures
Establish policy ownership and accountability
Provide consistency in policies through consistent style and language
Communicate policies and train staff on their application
Obtain evidence that new policies and significant changes have been properly implemented
Monitor indicators to establish effectiveness and/or issues with policies

Course Outline:
Day One (8:30 AM – 4:30 PM)

Registration Process: 8:30 AM – 9:00 AM
Session Start Time: 9:00 AM

Day 1 – Regulatory Change Management

8:30 to 9:00 AM

Breakfast & Introductions

9:00 - 10:15 AM

Current Regulatory Environment
How to Develop a Legislative/Regulatory Tracking Program
Regulatory Change Management Workflow
Roles and Responsibilities
10:15 - 10:30 AM

Coffee Break

10:30 AM- 12:00 PM

Information Architecture of Regulatory Change Program
Technology Support
Regulatory Classification Process
Mapping to Enterprise Risk Taxonomy
12:00 - 1:00 PM

Lunch

1:00 – 2:30 PM

Business Impact Analysis
Mapping Regulations to Policies and Procedures
Action Plan Tracking and Reporting
Communication and Training Programs
2:30 – 2:45 PM

Coffee Break

2:45- 4:30 PM

Implementation
Regulatory Requirements and Risk and Control Self-Assessment
Key Compliance Indicators
Feedback and Evaluation

Day Two (8:30 AM – 4:30 PM)

Day 2 - Effective Policy Management

8:00 to 8:30 AM

Breakfast and Introductions

8:30 - 10:15 AM

Corporate Governance, Mission and Vision
Principles, Values, Policies, Guidelines and Procedures
Policy Management Lifecycle
Roles & Responsibilities
10:15 - 10:30 AM

Coffee Break

10:30 AM- 12:00 PM

Policy Design and Implementation
Policy Ownership and Accountability
Policy Management
12:00 - 1:00 PM

Lunch

1:00 – 2:30 PM

Technology Support of Policy Management
Effective Communication & Training
Evidence of Proper Implementation
2:30 – 2:45 PM

Coffee Break

3:15 - 4:30 PM

Relationship of Policies to Other Areas of GRC
Exception Approval Process
Key Indicators
Annual Attestation

Seminar Summary:

The first day will cover how to create a regulatory intelligence strategy and process that monitors regulatory changes,and the second day of the conference will help attendees understand how to implement and effectively manage policies of an organization. (see full course description)

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