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Project Management in Human Resources - 3-Day Certification Program  

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Seminar Summary:

This three-day workshop is a practical and comprehensive introduction to the many facets of project management specifically designed for the human resource professional. (see full course description)

 

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Training Course Syllabus:


Project Management in Human Resources - 3-Day Certification Program

Naturally, getting a project to deliver on time, within budget, and in line with quality standards requires savvy management. And, the bigger the project, the more challenging good management becomes. As a professional, you’re expected to transform a vague concept into a measurable outcome by channeling a broad array of knowledge, skills, and resources toward a critical organizational goal.

This three-day workshop is a practical and comprehensive introduction to the many facets of project management specifically designed for the human resource professional. As a participant, you will be introduced to the fundamental principles behind the nuts and bolts of planning, scheduling, and budgeting. You’ll strengthen your skills and understand how to generate valuable benefits for your organization by achieving crucial results that align with organizational objectives. You´ll discover the communication skills it takes to get ideas, instructions, and requests across quickly and accurately thereby minimizing development time. You will learn how to effectively use your resources to stay on top of deadlines and expenses, ways to rebound quickly from surprises and setbacks, and how to get the best from people who don´t normally report to you. Everyone who attends this workshop will come away in a strong position to lead any project with confidence and discipline — from conception to completion.

Level - This is a fundamental level seminar designed to introduce basic concepts of project management with the tools needed to enhance one’s core competencies as a valuable organizational player.

Learning Objectives:

Learn the imperative questions to ask before you even begin — get the information that will make certain you key in on what is expected, by when, and at what cost
Practice using the planning and scheduling tools that professional project managers use (GANTT charts, the critical path method, work breakdown structures, project management software, and others)
Discover the best practices for gathering your team, how to articulate the kind of skills, attitudes, and work habits you´re looking for, and how to encourage your team to focus on your work and even a few ideas for how to deal with their rather reluctant bosses

Implement the controls and safety nets you need to establish early on: learn how to set (and meet) milestones, gain confidence to negotiate for new deadlines if necessary, motivate a team that´s losing interest, and determine what to do when plans change midstream — or when the "Murphy factor" hits your project in a big way

Areas Covered:

How to begin every project as an informed and ready driver of success
Goals? Objectives? Desired outcomes? How to determine precisely what your project is expected to accomplish
Essential elements of a Project Scope to be effective as a specification for action.
Questions to ask that will bring any and all constraints — involving money, performance, deadlines — to the surface early on
Not all works deserves "project" status — the pros and cons of project management

Fail to Plan, Plan to Fail… how to develop a project with success in mind
Work Breakdown Structure — what it is, how does it work and how to use it to consolidate and prioritize tasks
How to determine the time it takes to do a task — How to determine realistic time frames for each task within the overall project
Gantt and Pert charts: 2 scheduling tools that can help you spot potential conflicts before they become a show stopper
Creating a budget that´s realistic, manageable and flexible

How to set your project in motion
Put it in writing? Call a meeting? Send an email? Set up a one-on-one? Your communication options and when to use which ones
How to organize and manage productive team meetings
No news is not always good news. When you´ve got bad news — think facts and realistic action that encourages not disheartens
Ways to develop a "balanced team" — add innovation and lessen the dangers of "groupthink"

Why you need to keep a close watch on your project´s progress
The importance of meeting milestones and the consequences of missing them
Mind Your Dollars and Cents — coping with cost overruns
"paralysis of analysis" and other red flags signifying troubled waters ahead
"Crashing" a project: what it means, predict its outcome using compression

Closing up shop — "delivery"
How to decide if your project has met all your objectives — key questions to ask yourself before making final delivery
How to ensure you´ve covered all the bases
Abandoned projects: the "salvage value"

Critiquing your performance and celebrating your success!
What went right — and why? What went wrong — and how would you do things differently? Any lessons or insights to share with your successors? How to use your outcome to evaluate your team´s performance so that you can leverage your experiences for the next project

Topic Background:

Thanks to rapid change and the pressures of intense competition, more and more work has become project work. Changes in technology and in customer preferences have made work less routine and less repeatable – presenting new challenges for departments geared tactically for daily routines while at the same time, competitive pressures have forced work be done more quickly and with fewer resources.

As a Human Resources professional, you wear many hats within your organization. From policy and strategic thought to careful administration of the many programs implemented, one thing is for certain, you do wear these many hats because your primary mandate is to always focus on the big-picture. To be successful, you need to allocate the precious resource of time to effectively negotiate for the allocation of people, processes and technology with few changes and near perfect management. You already know what it means to be a smart risk taker who can “turn-on-a-dime” with meaningful decisions communicated into action. But do you know how to leverage risk so that it can be translated into meaningful, value added action your organization can rely on to move forward?

Day 01(8:30 AM - 4:30 PM) Fundamentals of Project Management

  • 8:00 - 8:30 AM - Meet and Greet
  • 8:30-10:00 Project Management and the HR Professional, a key competency
  • 10:00-12:00 Project Management as a Process, a 4-Phase overview
  • 12:00-1:00 Lunch
  • 1:00 – 2:00 The Cast of Characters, Who’s Who in Project Management
  • 2:00-3:30 Developing the Scope, Your Marching Orders
  • 3:30 – 4:30 Charters, A Framework for Action and Important First Steps

  • DAY 02(8:30 AM - 4:30 PM)

  • 8:00-8:30 Meet & Greet
  • 8:30 – 10:00 Work Breakdown, From Huge to Manageable Tasks
  • 10:00 – 11:30 Scheduling the Work
  • 10:00 – 11:30 Scheduling the Work
  • 11:30 – 12:00 Adjustments and Trade-Offs, More Fine Tuning
  • 12:00 – 1:00 Lunch
  • 1:00 – 2:00 Managing Risk, Scanning the Hazy Horizon
  • 2:00 – 3:00 Project Adaptation, Dealing with What You Cannot Anticipate
  • 3:00 – 4:30 Getting Off on the Right Foot, Project Needs to Keep in Mind

  • DAY 03(8:30 AM - 4:30 PM)

  • 8:00-8:30 Meet & Greet
  • 8:30-9:30 Keeping on Track, Maintaining Control
  • 9:30 – 10:00 the Closedown Phase, Wrapping It Up
  • 10:00 -12:00 Managing Varied HR Projects, Achieving Your Desired Results
  • 12:00-1:00 Lunch
  • 1:00-1:30 Supporting Critical High-Level Projects, HR’s Vital Role
  • 1:30-4:30 Next Steps, Honing Your Project Management Skills
  • Seminar Summary:

    This three-day workshop is a practical and comprehensive introduction to the many facets of project management specifically designed for the human resource professional. (see full course description)

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