This seminar is designed for controllers, CFOs, tax managers and officers, accountants, human resource managers, bankers, enrolled agents and attorneys.
Events over the last year have highlighted the importance of having a policy with the retention and destruction of documents generated or collected during an engagement. The destruction of client documents on a random, case-by-case basis is asking for trouble if problems arise in the future. You do not want to face the anger of a client, or worse, the defense of a lawsuit, if a document destined for the shredder instead finds its way into unfriendly hands.
This seminar will not only provide you with guidelines for retaining and destroying documents, but it will also clarify what your rights are.
Topics to be discussed will include the following:
Motivations For Implementing A Document Retention Plan
Implementation Of The Plan
The Destruction Of Records
Auditing The Program
Potential Problems To Consider
Consequences Of Improper Document Destruction
Dealing With Electronic Records
8:30 a.m. - 9:00 a.m.
I. Overview/Reasons For
Implementing A Records
A. What Is A Records Management Program?
B. Why Develop A Records Management Program?
C. Overview Of Statutory Requirements/Applicable Law
9:00 a.m. - 10:30 a.m.
II. Designing An Effective
A. Strategy For Developing Program
B. Departments And Personnel Involved
C. Developing And Implementing The Program
D. Special Records Issues
10:30 a.m. - 10:40 a.m.
10:40 a.m. - 12:00 p.m.
III. Retention Periods For Specific
Types Of Records
A. Statute Of Limitations As Guide For Records Retention
B. General Corporate Records
C. Securities And Related Records
D. OSHA Records
E. ERISA Records
F. Immigration Records
G. Employee Hiring And Termination Records
H. Wage And Hour Records
I. Tax Records
J. Intellectual Property Records
12:00 p.m. - 1:00 p.m.
Lunch (On Your Own)
1:00 p.m. - 1:45 p.m.
IV. Document Destruction
A. Guidelines For Document Destruction
B. Imminent Or Pending Legal Action
C. Special Issues About The Destruction Of Records
D. Consequences For Improper Document Destruction
1:45 p.m. - 2:30 p.m.
V. Compliance And Auditing The
A. Necessary Part Of The Program
B. Conducting The Audit
C. Modifying The Program
2:30 p.m. - 2:40 p.m.
2:40 p.m. - 3:15 p.m.
VI. Safe Communications/
Avoiding Bad Documents
3:15 p.m. - 4:15 p.m.
VII. Electronic Records
A. Advantages And Disadvantages Of Electronic Records
B. Difficulties Encountered With Electronic Management Programs
C. Use Of Electronic Records In Litigation
D. Electronic Records Retention Under UETA And The E-SIGN Act
4:15 p.m. - 4:30 p.m.
VIII. Questions And Answers