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Who should attend I-9 and Immigration Enforcement Bootcamp: Employer Best Practices & Compliance
General Counsel/Assoc. General Counsel, Human Resources VP/Director/Manager/Specialist, Talent Acquisition VP/Director/Manager, Compliance Officer, In-House Counsel, Document Management In-charge, Record Keeping Professionals
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Seminar Summary:

This I-9 and E-Verify “Compliance Bootcamp” will give you the tools to function as a subject matter expert, develop and implement a solid compliance program, and protect your organization from potentially serious financial and reputational risk. (see full course description)

 
 
 

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print the agenda print agenda for the I-9 and Immigration Enforcement Bootcamp: Employer Best Practices & Compliance seminar

 

Training Course Syllabus:


Course Description:

Designed for novices and experienced HR compliance professionals alike, this comprehensive 1.5-day workshop will examine all aspects of employment verification processing and monitoring, including best practices for I-9 compliance program management, the latest tools for automation, and responding to government audits. The course will also cover advanced topics addressing due diligence in mergers & acquisitions, special rules for contractors and remote hires, international employees, and discrimination avoidance. Participants will leave with abundant resources for policy development, ongoing training, procedural checklists, and more.

Federal government audits that seek to protect US workers and ferret out unscrupulous employers are on the rise. Whether you work for an organization that is very large or has a high volume of hiring activity, understanding the nuances of US employment verification regulations and adopting rigorous compliance schemes can be challenging. This I-9 and E-Verify “Compliance Bootcamp” will give you the tools to function as a subject matter expert, develop and implement a solid compliance program, and protect your organization from potentially serious financial and reputational risk.

Learning Objectives:

Intro to ICE I-9 Audits
Advanced Issues in I-9 Program Management
Office of Special Counsel Best Practices
Up-to-date requirements for Form I-9 compliance
How to conduct a self-audit of your I-9s and I-9 practices
Common I-9 completion mistakes to avoid
Best practices for filling out the I-9
Legally acceptable ways to verify workers’ documentation
Form I-9 re-verification requirements for non-U.S. citizens and non-permanent residents
How to avoid legal trouble with re-verification requests
How to handle I-9s for returning workers
How to complete I-9s for new employees using automatically extended employment authorization documents (EADs)
Tips for copying and storing I-9s
Whether you should photocopy workers’ supporting documentation
Electronic I-9s
When it is safe to purge old I-9s
The most common recordkeeping errors to avoid so you’re not under ICE scrutiny and subject to hefty fines
Best practices for ensuring that you’re not unknowingly hiring or employing workers not authorized to work in the United States, and what not to do when placing ads seeking employees
How to legally walk the line between being vigilant about having workers produce sufficient documentation to back up their assertions that they can legally work here and not overstepping by requesting too much or impermissible information
Strategies for ensuring your organization is prepared in the event of an ICE audit

DAY 01(8:30 AM - 4:30 PM)

08.30 AM - 09.00 AM Registration
09:00 AM - 10:15 AM Welcome/Opening Remarks
09:15 AM - 10:30 AM Session One: I-9 Basics and Overview
Legislative background and general requirements
The (Newest) I-9 Form
Acceptable Documents and Receipt Rules
Process and Timing
Reverification
Preparer Certification
Terminated employees
Retention and storage
Common pitfalls and potential penalties
10:30 AM - 10:45 AM Networking/Coffee Break
10:45 AM - 12:00 PM Session Two: Introduction to E-Verify
Overview, including State Requirements
Federal Contractors
The MOU
Integration with I-9
Tentative Non-Confirmations
Audit Triggers
Challenges and Strategies
12:00 PM - 01:00 PM Networking Lunch
01:00 PM - 02:00 PM Session Three: Electronic I-9 Systems
General Requirements
Compliance Benefits and Risks
Electronic Signatures and Posting
Remote hires: Use of agents
Security and Data Privacy Issues
Integration with HR and I-9 Systems
02:00 PM - 03:00 PM Session Four: I-9 Program Health Check
Training for I-9 program leaders
Reviewing the I-9 policy and processes
Conducting an internal audit
Gathering data/documentation
Common errors and corrective actions
Troublesome situations (work authorization scenarios)
When to involve counsel and internal compliance officers
Employee communication strategies
03:00 PM - 03:30 PM Networking Break
03:30 PM - 04:30 PM Session Five: Intro to ICE HSI I-9 Audits
Enforcement Overview
Official Notices – The process and your rights
Internal protocols for responding to notices
Fines & Negotiation
Case Studies/Examples
04:30 PM - 05:30 PM Reception (beverages and light snacks)

DAY 02(8:30 AM - 12:00 PM)

08:30 AM - 09:00 AM Check-In & Networking
09:00 AM - 10:15 AM Session One: Advanced Issues in I-9 Program Management
Due Diligence in Mergers & Acquisitions
Third Party Employers and PEOs
Special rules for Contractors and Remote Hires
International Employees (coordination with Immigration program)
“Thorny Issues” (e.g., when an employee admits I-9 documents were fake)
10:15 AM - 10:30 AM Networking Break
10:30 AM - 11:45 AM Session Two: Office of Special Counsel (OSC) Best Practices
General overview of OFC and IER Enforcement
The Onboarding Process: What Can Employers Ask Candidates?
How Discrimination Arises in the I-9, E-Verify and Reverification Processes
What to Expect and How to Respond to OSC investigations
Training Programs and Other Remedies
11:45 AM - 12:00 PM Closing Remarks

Seminar Summary:

This I-9 and E-Verify “Compliance Bootcamp” will give you the tools to function as a subject matter expert, develop and implement a solid compliance program, and protect your organization from potentially serious financial and reputational risk. (see full course description)

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