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Who should attend Lawfully Managing Student Records Without Violating Privacy Rights
This basic-intermediate level seminar is designed for teachers and administrators serving grades K-12, principals, vice-principals, superintendents, counselors, school psychologists, guidance counselors, social workers, school nurses and school support staff. School law and civil rights attorneys will also find this program beneficial.
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This basic-intermediate level seminar is designed for teachers and administrators serving grades K-12, principals, vice-principals, superintendents, counselors, school psychologists, guidance counselors, social workers, school nurses and school support staff. School law and civil rights attorneys will also find this program beneficial.

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Seminar Summary:

Don't Compromise Student Privacy Rights When Handling Student Records!  (see full course description)

 
 
 

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Training Course Syllabus:


Lawfully Managing Student Records Without Violating Privacy Rights

Don't Compromise Student Privacy Rights When Handling Student Records!

When you work in a school setting, you see and use student records on an almost daily basis. When working with them, you need to be aware of all the laws and regulations safeguarding student privacy rights - so you can protect your school from potential lawsuits. Properly managing student records is no easy task and it's further complicated by the ongoing changes to state and federal laws. Do you have the up-to-date knowledge that you need for properly handling student records? Don't risk it if you're not sure - register today!

  • Determine what does and what doesn't count as a student record, so you'll know which documents you need to be most careful with.
  • Make compliance a snap by understanding key protective legislation including, the Family Educational Rights and Privacy Act (FERPA) and the Pupil Privacy Rights Amendment (PPRA).
  • Employ failsafe measures for correct record retention and destruction.
  • Factor in other laws impacting FERPA and PPRA, so you can protect privacy when dealing with records.
  • Follow required procedures when amending education records.
  • Take a look at sample records to understand what each of the documents are, which records to maintain and how to amend them.


  1. TAKING A CLOSER LOOK AT HOW STUDENT RECORDS ARE DEFINED
    8:30 - 9:30, Heather R. Pierson
    1. What Documents are Considered Part of the Student's File?
    2. How Directory Information Differs from an Education Record
    3. Handling Specific Types of Records
    4. Teacher Records
    5. Medical Records
    6. Counselor Records
    7. Assessment and Testing - What is Essential?
    8. Harmful Documents That Should Never be Part of the Record
    9. Maintaining the Student's File
    10. Retention and Destruction of Records
    11. A Review of Sample Records
    12. Q&A
  2. THE FAMILY EDUCATIONAL RIGHTS & PRIVACY ACT (FERPA)
    9:30 - 10:30, Kimberly R. Davis
    1. Overview of Key Provisions and Definitions
    2. Student and Parent Rights under FERPA
    3. District Duties and Responsibilities under FERPA
    4. The Issue of Access
      1. When Consent is Needed
      2. What May be Released without Consent
      3. What Your Procedures Should Include for Disclosure of Records
      4. Maintaining a Record of Parties Accessing Records
      5. Application of FERPA to Special Education Records and NCLB Changes
    5. Understanding the Process for Amending Education Records
    6. Case Study in Retaining and Revising Records
    7. FERPA Enforcement
    8. Q&A
  3. STATE AND FEDERAL LAWS IMPACTING FERPA AND PPRA
    10:45 - 11:45, Kimberly R. Davis
    1. HIPAA Requirements
    2. The USA Patriot Act
    3. National Defense Authorization Act
    4. State Laws That Protect Student Privacy Rights in Regard to Records
    5. Q&A
  4. THE PROTECTION OF PUPIL RIGHTS AMENDMENT (PPRA)
    12:45 - 1:00, Heather R. Pierson
    1. What Qualifies as a "Survey?" - Changes Regarding Funded and Third Party Surveys
    2. What the Law Says You Can and Can't Ask on a Survey
    3. Parental Notification Requirements
    4. PPRA Compliance and Enforcement
    5. Q&A
  5. ELECTRONIC SECURITY ISSUES AND SCHOOL POLICIES
    1:00 - 1:45, Jessica S. Sanchez
  6. QUESTION AND ANSWER SESSION: YOUR REAL-WORLD STUDENT RECORD SITUATIONS
    2:00 - 3:00, All Faculty

Seminar Summary:

Don't Compromise Student Privacy Rights When Handling Student Records!  (see full course description)

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